If you’re reading this, you probably already know Florida Rule 12.285 inside and out. You also know the hard part isn’t the rule. It’s making sure you actually have:
- The right accounts
- The right months
- The right statements
For a lot of Florida firms, the reality is still:
- Bank statements scattered across email, portals, and shared drives
- One or two people tracking coverage in a spreadsheet
- Missing months discovered right before a hearing or certification
That’s exactly where your Rule 12.285 risk lives.
Where Things Go Wrong
Gaps usually aren’t about bad intent. They’re about bad systems. Typical failure points:
- A month of statements never got uploaded
- A newer account wasn’t mentioned until late in the case
- A PDF was misfiled or misnamed and never counted in the spreadsheet
You don’t find out until:
- You’re under a deadline, or
- Someone asks a pointed question about completeness
At that point, your team is scrambling instead of managing.
What Disclosure Ready’s® AI Smart Bank Classification Actually Does
Spot Bank Statements Automatically
When clients upload documents, the system helps recognize:
- “This is a bank statement”
- “This is a tax return”
- “This is something else”
You spend less time opening random PDFs just to see what they are.
Organize by Account and Month
For each party, statements are:
- Grouped by account
- Organized by statement period
So instead of a folder of files like scan_027.pdf, you see: Bank Of America Checking ending in 2596
Surface Potential Gaps
Statement analysis helps show where:
- Certain months appear to be missing
- Accounts look incomplete
You get a list of potential gaps to review – before you finalize disclosures. AI doesn’t certify anything. It just makes it harder for missing statements to hide.
How This Supports Rule 12.285
Rule 12.285 expects:
- Complete financial disclosures
- Certifications your firm can stand behind
Disclosure Ready® doesn’t change the law. It changes the workflow:
- Centralized: All financial documents for a Florida matter in one workspace
- Structured: Bank statements grouped by account and month
- Flagged: Potential gaps surfaced for human review
When it’s time to certify, you’re not relying on a tired paralegal’s spreadsheet and a gut check. You’re looking at a system designed to highlight risk before you sign.
Quick Self-Check for Your Firm
Pick one recent Florida case and ask:
- Is there one place where all statements for that matter live?
- Can we quickly see which accounts and months we have?
- Do we usually catch gaps weeks before deadlines—or days before?
When we certify under Rule 12.285, do we feel confident in the process, or just confident in the people? If those answers aren’t clear, your workflow is doing you no favors.
See Disclosure Ready® in 15 Minutes
If our ads or posts have already put Disclosure Ready® on your radar, the next logical step is seeing the workflow live. In a 15-minute Florida demo, we’ll show:
- A sample Florida family law matter inside Disclosure Ready®
- How AI smart bank classification organizes bank statements
- How potential gaps are surfaced before deadlines – not after
Rule 12.285 is non-negotiable. Your workflow doesn’t have to be the risky part.